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The Three Biggest Obstacles To Achieving An Efficient Company Data Eco-System

As Covid-19 continues to present numerous communication challenges, ever more consumers are transitioning to digital methods in order to remain connected.

From completing online grocery orders, to doctors’ consultations and even holding virtual social gatherings, technology has never been more important in enabling life to continue as unhindered as possible. 

As industries continue to navigate the unpredictable waters this year, organisations will be searching for ways to streamline processes and reduce errors occurring through miscommunication.

This is particularly pertinent across any type of project, where the key issue project teams face is disconnected data from a multitude of different systems and – more importantly – then being able to bring that data together automatically into a target schema.

The creation of real-time dashboards starts providing instant insights to the team, meaning commercial projects can be completed on-time, within budget, while avoiding any major faults in the process. The data eco-system approach offers huge value for businesses, enabling vendors and stakeholders to share information from multiple sources on one easy-access platform.

But like any great solution, it doesn’t occur without a few obstacles. Here are three challenges in achieving an efficient data eco-system, and how streamlined data management software can help.

  1. Working in Harmony and Saving Time

You’ll be familiar with the old adage ‘too many cooks spoil the broth’. This applies to disconnected systems too, as multiple vendors continue with the task at hand without taking the time to stop and communicate with each other.

This can result in precious hours and days lost to fix problems that arise from ineffectiveness.

For example, on a mixed-use building project, a steel delivery happens to arrive one day late. Not having drawings connected to the construction packages and therefore not being able to understand the actual knock-on effect to the schedule can add weeks onto the completion date.

A solid, practical data eco-system will combine multiple software apps and ensure the cogs continue to turn behind the scenes while workforces can crack on with what they do best.

  1. Old vs. New Technology

Encouraging your team to embrace new technology and systems can be a common obstacle in developing and establishing your own data eco-system. After years of repeating the same — sometimes inefficient — behaviours, it can prove a little difficult to initially adapt to a new style of working. This is exacerbated further when the project team extends to many subcontractors.

Fortunately, the eviFile project management mobile app is efficient, proactive, and puts the user first — perfect for winning over the most technologically-averse members of the team.

  1. Deciding on The Right Digital Management Provider

With a myriad of services out there claiming to offer integrated platforms and a transformative way of working, you will still often end up like a ‘hamster in the wheel’ — repeating the same processes without much of a result.

The key is to source a solution that provides repeatable, extensible and consistent schemas across projects that then delivers real-time data to ‘Control Room’ dashboards.

Seek out previous success stories to ensure that the platform will truly save you time and resources in the long run.

The eviFile programme allows you to tap into real time data and reporting — so you know that your operation is constantly moving forward without losing precious manhours in the process.


“control room dashboards enable to whole team to understand key issues and their potential knock-on effect to the schedule and so avoid adding weeks onto the completion date.”

Duncan Mactear
Customer Strategy Director
eviFile Ltd.

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