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01 — Data Governance

ISO 19650, made enforceable.

Most major programmes start by writing the information requirements correctly. They don't all end up enforcing them. Data Governance is the foundation that holds delivery to the standard the project was procured against — from procurement, through delivery, into operation.
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Define
Every requirement, every standard, every deliverable, in one governed environment.
Control
Supply chain compliance enforceable at the point of work, not just in the contract.
See
A continuous view of where the project stands against the framework it was procured against.
Why it matters

Why Data Governance matters.

Major programmes spend years in early-stage development before any price commitment. Most of that time has no structural governance underneath it. Requirements drift. Decisions get made informally, in tools that won't survive the project. By the time site work starts, the gap between the strategy and the reality is already material.

Requirements aren't a single document either. They're a layered stack — client AIR and EIR sitting on top of regulatory standards, building regs, ISO frameworks, sector best practice, CDM obligations, and Building Safety Act expectations. On most projects they get meshed together informally and interpreted under pressure.

And the failure is structural, not technical. Industry research suggests 74% of project data still lives in Excel or disconnected systems. 73% of organisations say "everyone" is responsible for information standards — which means nobody is. ISO 19650 gets talked about at programme level and falls apart at site level.

Data Governance closes the gap. The information requirements set at the front of the project become the spine that holds delivery accountable through every tier of the supply chain.

Capabilities

Everything in Data Governance.

Requirements Management
Translate AIR, EIR, regulatory obligations and client standards into live, traceable delivery requirements held in one governed environment — not a static document register.
Information Production Plan
Define what information must be produced, by whom, to what standard, and when — aligned to ISO 19650 MIDP and TIDP from day one.
Validation & Verification
Validation rules configured at the requirement level, so every piece of evidence captured during delivery is checked against the standard at the point of entry — not weeks later by a quality team.
Deliverables Management
Every project deliverable mapped to the requirement it answers, tracked by responsible party, and measured against milestone and gateway commitments.
Assurance Data Structure
The underlying data model that threads requirements, deliverables, evidence, NCRs and certifications into a single connected record — the structural backbone of the Golden Thread.
Risk & Hazard Management
Proactive identification, structured assignment and automated escalation of risks and hazards across the programme, integrated with delivery workflows rather than held in a separate register.
KPI Definition
Programme and project KPIs defined at the outset, with the measurement plumbing built in — so reporting is drawn from delivery data, not assembled at quarter-end.
Workflow Governance
Standardised, configurable workflows for every discipline and delivery process, applied consistently across the supply chain regardless of tier.
Materials Management

eviFile's Materials Management solution delivers end-to-end visibility and control across your entire materials lifecycle—from procurement planning through to on-site installation. Automate requisitions, purchase orders, goods receipt, inspection and NCR workflows while maintaining complete traceability of materials from specification to completion. Integrate with ERP systems, manage warehouse stock and ensure real-time compliance visibility through auditable lifecycle tracking. Built for complex delivery environments where materials traceability, regulatory compliance, and operational efficiency matter.

Low Level Planning

Connect detailed task-level planning to your programme without losing data integrity. eviFile integrates with your high-level project planning tools, ensuring activity data flows seamlessly upward into programme reporting and forward into assurance — giving you real-time visibility into what's actually happening on the ground, not just what was planned.

eviFile Custom
Configurable solution development for project-specific governance requirements that don't fit standard workflows — built and deployed in days rather than months.
CDE Integration

Your CDE manages documents. eviFile ensures the data inside them creates value. Working alongside Procore, Aconex, ProjectWise, or your existing platform, eviFile adds the data governance layer your CDE was never designed to provide — extracting, coordinating, and verifying project data without replacing the infrastructure your teams already use.

Design Governance

Maintain a complete, auditable record of how design decisions were made. eviFile tracks design readiness and gateway status, captures comments and responses against each design iteration, and builds a structured history that clearly articulates how you arrived at any given version. When designs are questioned — by clients, regulators, or at handover — the rationale is already documented, not reconstructed from memory.

MDIP

Turn your Master Document Information Plan from a static spreadsheet into a live governance tool. eviFile connects your MDIP to actual delivery — tracking which information deliverables have been produced, reviewed, and verified against requirements, and flagging gaps before they become handover problems. Your MDIP becomes a real-time picture of information readiness, not a document you update the night before a gateway.

Why teams choose it

Why teams choose Data Governance.

ISO 19650 made operational, not aspirational.
The standard becomes how the project actually works, not a document on the
procurement shelf.
Supply chain accountability that holds.
Information requirements set centrally are enforceable through every tier — because they sit in the workflows people use every day.
Programme drift made visible early.
Issues surface when they're cheap to fix, not when they've already eaten margin or programme.
The Golden Thread starts here.
Every downstream module — Progressive Assurance, Digital Handover, Operate & Maintain — runs on the foundation Data Governance sets.
ISO 19650 made operational, not aspirational.
The standard becomes how the project actually works, not a document on the procurement shelf.
Proof

Outcomes from the field.

20%Reporting efficiency uplift
TransPennine Route Upgrade governance framework underpinning digital delivery across the full East Alliance.
1Single governed environment
“Every engineering discipline, every shift, every possession governed in one data environment.”
On the TransPennine Route Upgrade, eviFile's governance framework underpins digital delivery across the full East Alliance. Every engineering discipline, every shift, every possession is governed in a single data environment. The programme has reported a 20% improvement in reporting efficiency and a significant reduction in the manual effort previously required to maintain project-level visibility.
next

Once delivery starts, the requirements set in Data Governance need verification at the point of work. That's where Progressive Assurance picks up.

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