Solutions / Disruptive Possessions Management

Disruptive Possessions Management

Planning and management of large volumes of engineering works during a disruptive railway possession or blockade is a complex activity with significant risks.

Working with Network Rail and the TRU Alliance, eviFile was configured to align with the disruptive possession reporting requirements of NR/L3/INI/CP0064 – Delivering Work Within Possessions (DWWP) and associated workflows.

eviFile’s ability to manage and provide complete transparency for every hour-by-hour activity, ensures the successful completion of planned engineering tasks and activities using the milestones and deliverables identified in the DWWP system.

Real-time progress tracking

Connected directly to your P6 programme

eviFile can connect your P6 program data into the field and collate real-time updates through PowerBI. By connecting your tactical and strategic milestones and field data collection capability together, eviFile can provide a powerful end to end solution for your possession/blockade

eviFile’s Control Panel

eviFile’s Control Panel was utilised to configure the asset data, workflows and activities in a matter of days, providing a configured mobile application for the project within a fortnight of the requirements being agreed.

Rapidly Deployed

eviFile can be rapidly deployed on complex projects and trained/implemented across a team of 40 engineers within 4 weeks. Even in the pandemic, eviFile have continued to configure and manage such projects remotely and ensure a successful uptake and management of programs.

Our Success

Key to this success has been eviFile’s close working relationship with the engineering team, fine tuning the data inputs to auto populate design data into the quality check sheets. On top of this, the ability to closely manage quality issues, DOWLs, NCR’s and export data into proprietary Network Rail systems has provided some huge efficiency savings over previous manual data processes or paper-based forms.

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Managing complex rail disciplines and possessions/blockades in a single solution

Network Rail and the TRU alliance planners, site managers and engineers were able to track real-time project performance and act based on insights. These stakeholders could, for the first time, objectively compare ‘what was planned’ versus ‘what has been delivered’.

Calum Duncan, Programme Controls Manager at Network Rail stated
“eviFile has allowed us absolute clarity on status & completion of activities during blockades. The recording of data once has removed the need for reporting to be manipulated for the sake of differing spreadsheets and allows decision-makers to focus on what the data is saying and not on the data collation itself”
- Calum Duncan, Programme Controls Manager

Who can benefit from eviFile

eviFile’s Possession Management solution benefits everyone from the site team, up to the capital delivery director,
providing real-time visibility of possession progress, issues and hand backs
Capital Delivery Director
Can view real time dashboards showing possession times, activity completions, de-scoped activities, close calls and commentary
Automatically updated dashboards provide PICOPS (Person in Charge of Possession) with live reporting as team members complete eviFile forms on track which feed into a combined dataset
Operations Delivery Manager
Can have a view across possessions and deep dive into real-time insights, to ensure that resources are correctly allocated and lessons learned, shared.

High level outcomes of using the system were:

  • Improving collaboration, communication and visibility between project partners, the HQ control room and Network Rail.
  • The introduction of the system improved productivity by 5% through better visibility, quality and performance tracking and clarity on forecasting.
  • Live health & safety tracking of any accidents and close calls, allowing for analysis of recurring issues and avoidance on future projects.
  • Improved resource allocation and project management.
  • Improved information sharing within and between project delivery partners and supply chain.

Case Studies

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