Selecting the appropriate technology partners is vital to ensure that these new tools will help you reach your digitisation goals. The focus of your efforts should be on widespread adoption and maintaining usage, rather than just vendor agreements. Therefore, a comprehensive evaluation is needed to find tools that meet project requirements and are user-friendly. Here are some key considerations when choosing technology partners:

• User needs and likelihood of adoption
• Interoperability and accessibility of software through APIs
• Collaboration with vendors for customised solutions, like eviFile’s approach to designing tailored processes and interfaces
• Vendors’ ability to work collaboratively and integrate data using open standards 

Introducing new technology into an organisation is just the start of a digital transformation journey, which requires continuous refinement and improvement. Key elements in this ongoing process include:

• Establishing clear digital process standards and templates as a foundation for improvement
• Maintaining agility and adaptability, with robust governance and a symbiotic relationship with flexible software providers
• Adhering to data definition standards to ensure data consistency, accuracy, and value.
• Evolving with the technological landscape, integrating new systems and tools that complement existing software ecosystems
• Focusing on automation, particularly in compliance and reporting, using data from reliable sources for accuracy and efficiency.
• Continuously celebrating milestones while addressing and rectifying missteps, ensuring a forward-focused trajectory in technological enhancement.

Digital project management tools not only streamline reporting but also improve auditing and assurance with hard evidence that can be accessed at any stage in the lifecycle of a project. One of the key aspects of a transformation is a focus on end-user engagement, robust data governance, and celebrating incremental successes, all of which prepare the organisation for future challenges. 

Clearly, the digitisation of rail projects is crucial for the industry’s continued success and for project efficiency. Companies like Network Rail, Alstom, and SPL have all successfully migrated their project management workflows to web-based data management and reporting platforms like eviFile, and as a result, they have demonstrated significant time savings, improved data accuracy and progressive assurance of ongoing projects.

For a more thorough explanation of the 10 Best Practices for Digitising Rail Projects, download our white paper to learn more or reach out to us directly to find out how we, eviFile can help you transition away from manual processes for more efficient and effective data collection, management and reporting.