Request a Demo

Defect Management

Your Way.

Digitise the defects management process within eviFile - your way.
Request a Demo
See How it Works
Trusted by companies, projects and teams of all sizes

Identify, record, analyse, rectify, verify and prevent defects and snags through eviFile’s customisable workflow engine.

Manage the end to end defects process and capture snags and close outs through a single web and mobile platform.

Replace Punchlists, Paper and Excel Trackers With Digital Workflows

Managing defects and snags with paper-based documents is inefficient and time-consuming. eviFile lets you create and store all the required data, documents and evidence to track the defects and snags process across all your projects.
  • Manage your defects and snags centrally and across your contractor base from a single solution
  • Manage everything from identification through to being be able to proactively manage defects through eviFile’s reporting suite
  • Increase customer satisfaction and project performance with a more intuitive defect management approach

Access, Complete, and Share your Defect and Snags with your contractors and customers

With eviFile, you can fill out, update, and manage Defects & Snags from any computer, mobile, or tablet—on-site or in the office. This constant access ensures Defects & Snags are completed, updated, and securely stored in real time for more proactive reporting.
  • Easily complete on your mobile device from site or on the web in the office
  • Share for review and sign off in just a few clicks - across your team and contractors. Complete the defect management process in record time
  • Access the full audit trail of who completed what and when to ensure you remain compliant

Map the Defects & Snags Process That Meets Your Needs

You can build an effective process that suits you and your project team, while centralising the data and process and producing tailored reports for your business.
  • Receive email alerts for defects and snags that have stalled, not been completed on time or require attention
  • Build up the evidence and history of each defect that is auditable and can be reported on, rapidly
  • Document all responses and sign offs to provide a complete audit trail

Centralise Your Defects & Snags in One Solution

Store all your records securely in one platform across your projects to standardise your approach and reporting. Every Defect Snag can be managed and processed by a set of rules and workflows for easy access in your preferred format, with customisable projects and templates through eviFile’s Control Panel
  • Eliminate data silos by integrating data from other solutions
  • Tailor your processes in real-time to fit your needs
  • Create reusable templates for consistent efficiency

Generate Reports with One Click

Easily download, print, or share any ITP document or evidence reports instantly. All records can be exported in PDF, Excel, or customised formats through Power Bl.
  • Directly export to PDF, Power BI, or other common data environments
  • Combine data in Excel for seamless processing outside of eviFile
  • Create real-time reports for hands-free reporting

Secure and Control Your Defects & Snags Effortlessly

Focus on project and quality management while our Defects & Sags software manages delivery, data capture and document control. With automated versioning and detailed audit trails, ensure your quality records are compliant and audit-proof.
  • Streamline with versioning to reduce errors and ensure compliance
  • Maintain transparency with detailed records for easy audits
  • Let your team prioritise projects while we manage delivery, data capture and document control.

Leverage Our Support Team to Digitise Your Processes

eviFile's onboarding and support team will help you transition to a digital workflow. Enhance your processes with smart forms and workflows to improve data capture and reporting, rather than just transferring existing documents.
  • Our team helps you digitise processes for a smooth transition
  • Utilise smart forms and workflows to streamline operations
  • Boost data capture and reporting accuracy with digital solutions

See eviFile in Action

Experience the power of eviFile firsthand - book a 15 minute discovery call and find out how our platform can revolutionise your processes and data.

Who is eviFile For?

eviFile is for teams across various roles, offering customisable solutions to digitise processes, ensure compliance, and provide real-time insights with seamless integration. Below are just a few of the ideal customer profiles of eviFile.
Quality Leads

eviFile provides Quality Leads with real-time insights and streamlined processes for better decision-making and oversight.

Project Managers

eviFile helps Project Managers track progress, manage data, and streamline workflows in real time.

Directors

eviFile provides Directors with real-time insights and streamlined processes for better decision-making and oversight.

eviFile allowed us absolute clarity on status & completion of activities during blockades

Calum Duncan, Programme Controls Manager, Network Rail

eviFile allowed us absolute clarity on status & completion of activities during blockades

Calum Duncan, Programme Controls Manager, Network Rail

eviFile allowed us absolute clarity on status & completion of activities during blockades

Calum Duncan, Programme Controls Manager, Network Rail

Sectors We Support

eviFile supports a wide range of sectors, providing customisable solutions to digitise processes, ensure compliance, and deliver real-time insights. Below are just a few of the sectors we support:
Rail

eviFile enhances the Rail sector by delivering real-time data and efficient processes to optimise operations and ensure safety.

Construction

eviFile boosts the Construction sectors efficiency with real-time insights, streamlined workflows and advance reporting.

Renewables

eviFile enhances the Renewables sector with real-time data and seamless processes for better sustainability.

Key Benefits

Simplify and streamline your ITP creation and management using eviFile's intuitive, template-driven system. Boost efficiency, reduce manual errors, and maintain consistent standards across all your projects while gaining full visibility and control over the inspection process. Key Benefits include:
  • Digital forms customised to your process
  • Customisable workflow to suit your needs
  • Digital signatures for sign off and tracking
  • Integrations with third party tools to collate evidence
  • Offline mode for low signal areas
  • Location tagging for all data
  • Required fields for controlled data
  • Photos, videos & attachments with unlimited storage
  • Conditional logic for complex forms and reports
  • Geo-location stamping and encryption
  • Digital audit trail to ensure you are 100% compliant
  • iOS and Android app with web solution customised to your process

Book a Discovery Call

Experience the power of eviFile firsthand - book a 15 minute discovery call and find out how our platform can revolutionise your processes and data.

+44 (0)113 859 1669

info@evifile.com

eviFile Limited
Tower Works,
Globe Road,
Leeds,
LS11 5QG

Solutions

Health & Safety

Quality & Assurance

Project Controls

Maintenance

ESG

Useful Links

Platform

About Us

Partners

News & Insights

Contact Us

Download the latest version of our app from the App Store and Google Play today:
© 2024 eviFile limited. All rights reserved. Reg Company No. 10224630

Privacy Policy | Cookie Policy | SaaS Agreement