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Requests for Information (RFI’s)

Your Way.

Streamline RFI creation, management and reporting with our template-driven solution

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See How it Works

Trusted by companies, projects and teams of all sizes

Ensure all parties are on the same page with key challenges through a customisable RFI process

Digitally capture and manage RFI’s through eviFile’s central web platform. Capture RFI’s in the field through eviFIle’s mobile app.

Replace Spreadsheets, Paper and SharePoint With Digital Workflows

Managing RFI’s with paper-based documents is inefficient and time-consuming. eviFile lets you create and store all the required data, documents and evidence to track the completion of every RFI across all your projects.

Manage your RFI’s centrally and across your contractor base
Manage design clarifications and site issues in one solution
Verify compliance and ensure all information and changes are in line

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Access, Complete, and Share your RFI’s Anytime, Anywhere

With eviFile, you can fill out, update, and share RFIs from any computer, mobile, or tablet—on-site or in the office. This constant access ensures RFI’s are completed, updated, and securely stored in real time, preventing data loss.

Quickly complete RFIs on your mobile device in the field or office
Share for review in just a few clicks
Track a full audit trail of who completed what and when

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Map the Rfi Process That Meets Your Needs

You can build an RFI process that suits you and your project team, while centralising the data and process and producing tailored reports for your business

Receive email alerts for overdue RFI's and items
Rapidly access and report on full audits and history of each RFI
Document all responses and sign offs to provide a complete audit trail

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Centralise Your RFI Records in One Solution

Store all your RFI records securely in one platform across your projects to standardise your approach and reporting. Every RFI can be managed and processed by a set of riles and workflows for easy access in your preferred format, with customisable projects and templates through eviFile’s Control Panel

Eliminate data silos by integrating data from other solutions
Tailor your processes in real-time to fit your needs
Create reusable templates for consistent efficiency

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Generate RFI Reports with
One Click

Easily download, print, or share any ITP document or evidence reports instantly. All records can be exported in PDF, Excel, or customised formats through Power Bl.

Directly export to PDF, Power BI, or other common data environments
Combine data in Excel for seamless processing outside of eviFile
Create real-time reports for hands-free reporting

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Secure and Control Your RFI’s Effortlessly

Focus on project and quality management while our RFI software manages delivery, data capture and document control. With automated versioning and detailed audit trails, ensure your quality records are compliant and audit-proof.

Streamline with versioning to reduce errors and ensure compliance
Maintain transparency with detailed records for easy audits
Prioritise projects while we manage delivery, data capture and document control

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Leverage Our Support Team to Digitise Your Processes

eviFile's onboarding and support team will help you transition to a digital workflow. Enhance your processes with smart forms and workflows to improve data capture and reporting, rather than just transferring existing documents.

Our team helps you digitise processes for a smooth transition
Utilise smart forms and workflows to streamline operations
Boost data capture and reporting accuracy with digital solutions

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See eviFile in Action

Experience the power of eviFile firsthand - book a 15 minute discovery call and find out how our platform can revolutionise your processes and data.

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Who is eviFile For?

eviFile is for teams across various roles, offering customisable solutions to digitise processes, ensure compliance, and provide real-time insights with seamless integration. Below are just a few of the ideal customer profiles of eviFile.

Asset Owners

eviFile supports Asset Owners with real-time insights, seamless integrations, and actionable analytics, enabling streamlined asset management, compliance assurance, and informed decision-making to maximise ROI and sustainability goals.

Project Managers

eviFile provides Project Managers with dynamic tools for real-time project tracking, resource optimisation, and streamlined communication - enabling efficient planning, risk management, and on-budget project delivery.

Contractors

eviFile empowers Construction Contractors with real-time insights, streamlined workflows, and tools for efficient project management, cost control, and safety compliance - driving smarter decisions and ensuring operational excellence.

"The eviFile platform hosts customer registration, ensures compliance and has reduced reporting and process times by 50%."

Cressida Turton, Contract Management, Zenergy Solar

"Partnering with eviFile has transformed the way we track and manage project activities, making real-time data and digital efficiency the cornerstone of every project"

Neil Warburton, Chief Technical Director, AtkinsRéalis

"Our digital partnership with eviFile has enabled us to deploy the NADC Hydrant App, delivering major efficiencies for our members while reducing the risk of illegal water extraction."

Mike Ockenden, Managing Director at NADC

"By using eviFile for Quality Control, we streamline compliance and enhance Quality Management at every stage."

Selma Berk, Senior Quality Engineer, Cadeler

"eviFile allowed us absolute clarity on status & completion of activities during blockades"

Calum Duncan, Programme Controls Manager, Network Rail

"One of their biggest USPs is that they present themselves as helping businesses like ours to develop digitalisation"

Simon Skinner, Head of Engineering, SPL Powerlines

"Due to the instant improvements to productivity and accountability the East of Leeds Programme has been recognised as ground-breaking by TRU Alliance"

Ed Arnold, Head of Project Controls, VolkerRail

"With eviFile, we have seen a huge reduction in time taken up by repetitive tasks – allowing engineers to focus on making important decisions"

Craig Wilkinson, Business Development Manager, TRU East

"Using eviFile has brought benefits across the whole project supply chain, including stakeholders and regulators"

William Eyre, Head of Construction, United Utilities

"The efficiency savings through eviFile will allow us to focus as much attention as possible to our cleaner energy vision"

Michelle Desmond, Outage Programme Lead, Drax

“We’ve seen a 30% reduction in site visits through real-time data capture and a 50% time saving in the completion of hand back files to the regulator.”

Alana Davoren, Project Manager, Alstom

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eviFile Supports the Entire Asset Lifecycle

Evifile simplifies and integrates project management across all stages of the asset lifecycle, providing real-time data, streamlined processes, and enhanced collaboration for efficient delivery and long-term performance.

Feasibility, Planning, Design & Procurement

Evifile streamlines document control, ensuring all project data is accurate and accessible during early-stage decision-making

Project delivery, Commissioning and Handover

Evifile enhances real-time progress tracking and compliance verification for seamless project execution and transition

Asset Management, Operate and Maintain

Evifile provides centralised data for proactive maintenance and optimised asset lifecycle management

Key Benefits

Simplify and streamline your ITP creation and management using eviFile's intuitive, template-driven system. Boost efficiency, reduce manual errors, and maintain consistent standards across all your projects while gaining full visibility and control over the inspection process. Key Benefits include: